What is it?
File space to facilitate large file transfers (5MB-1GB)
- Each current faculty, staff, and student has their own personal WebSpace with 1GB of available space.
- If you need additional temporary file space to transfer documents, ITG can provide you with this space. Space is shared amongst all users, so files older than 3 days may be delted as necessary. File uploads are still limited to 2GB per file.
How do I access it?
- Visit https://webspace.utexas.edu
- Login using your UT-EID and password
- If you have sufficient space in your own WebSpace then skip below to learn how to share files.
- If not, you may use shared ITG WebSpace. To do this, you must first be given access to use this space.
Request Access here!
- Once access is granted, visit https://webspace.utexas.edu
- Login using your UT-EID and password
First time logging on:
- On the right-hand side, click the star shaped button "New Bookmark".
- Name the bookmark and enter /itg/depot/{UT-EID} into the path box, then click OK
- Follow the instructions below to add a file for sharing.
Future usage:
- Logon to webspace, https://webspace.utexas.edu
- Click on the star shaped bookmark button on the top left side of the screen.
- Select the name of your bookmark for the path /itg/depot/{UT-EID}.
- Follow the instructions below to add a file for sharing.
How do I share a file?
Adding a file to share
- Click the "Upload" button on the top right side.
- Click the "Browse" button, navigate to the file you wish to share, and click "Open".
- If you wish to share more files, click "Add File" at the top of the screen and follow the same procedure for each file you want to share.
- When you are finished adding files, click "Start Upload" at the bottom.
- You will then be taken back to the Document Manager where your added documents will be listed on the screen and are ready for sharing.
Sharing files
- Locate the file or folder you wish to share in the Document Manager, select it, and click the "Share" button at the top of the screen.
- You will be taken to the Sharing Wizard where you can add users to share the file with.
- To add a user or group to share with, you may enter their email address directly in the box, or search for a user by either name or email, then click "Find". If more than one user fits your search criteria, you will be prompted to choose the correct user. Then click "Next".
- Step 2 of the wizard allows you to adjust the sharing permissions of
the file according to how you want the user to be able to access your
file.
- Viewer - gives "read-only" access. User can only view file, not modify.
- Contributor - allows user to read, write, and delete file.
- Full Access - gives user full rights to file with no limitations.
- Additionally, you may choose to change the lifetime of the ticket as well as give it a password for privacy. Select the desired permissions and click "Next".
- Step 3 allows you to edit the email that will be sent to the user the file will be shared with. Once satisfied with the email, click "Finish". You will be taken back to the Document Manager and an email will be sent to the sharing user. If they click on the link in the email, they will be taken to WebSpace where they will have access to the file.
Someone would like to transfer a file to me
- Create a new file/subfolder in your directory by clicking the "New Folder" button on the top right side. Name the folder appropriately and click "Finish".
- Follow the instructions above for sharing a file to send the ticket to the outside user/s via email.
- Do not grant any access other than “read” access to the Public users in your Webspace directory or any of your sub-directories. Violation of this request will result in your directory being immediately deleted upon discovery and future access requests will require additional review for process completion.