Please print these instructions to guide you through the institutional purchasing process for Dell purchases.
UT Purchasing requirements: The University of Texas at Austin and the State of Texas have set goals involving the use of Historically Underutilized Businesses (HUBs). For details on the University's HUB program and its goals, please see the Purchasing Office's HUB Program page.
- For orders that are quoted at less than $5,000, you may use Dell, SHI, or Austin Ribbon and Computer as the vendor and create a PBO. You are not required to use HUBs for small purchases, but it is encouraged.
- For orders quoted at $5,000 or greater (use a PB, you must obtain competing quotes from two HUBs approved for Dell purchases by the Texas Department of Information Resources (DIR). These two vendors are SHI and Austin Ribbon and Computer. Information on contacting these HUBs is found at DIR's Dell Equipment page.
- When requesting competing quotes from HUBs, you should send the configuration details from your Dell E-Quote, but should not include the price quoted by Dell.
- Either you or your department's purchaser can determine which vendor offers the Best Value. Note, the vendor that offers the Best Value may not always offer the lowest price. For example, SHI may offer an identical configuration for slightly more than Dell's quote, but may also offer additional services such as software installation or configuration.
- If you have questions on what constitutes the Best Value, you should contact the UT Purchasing Office.
- Complete your order and issue a PO. Submit vendor information, and detailed quote to departmental purchaser. Departmental purchaser can then create a Purchase Order in *DEFINE
To Begin Order Process & Create Your EQuote
Select your Engineering Laptops for Learning configuration and/or order a laptop. Link will open in a new window.
Once you reach the Dell website:
- If you are not redirected into the Dell Store, be sure to select the "Click Here" link to enter and view selected systems recommended by your university.
- The blue "Select Price" button, towards the bottom of the page, links you to a list of all the options available with these offerings.
- Once you have made your choices, the "Add to Order form" provides a means to save your selections as an "E-Quote", which you may reference in your PBO (for orders less than $5000) or PB4 (for orders $5000 or greater).
- In a PB4 document specify for "Intensive Class: Dell Latitude D610 Pentium M 2.13 Ghz" or D410 Pentium M 2.00 Ghz, with the cost from your referenced E-Quote.
- Use vendor ID number 17426168054019.
- The contact is Will Stepanov at (512) 728-3500 x7263721
- In the Comments to buyer section, reference the Dell Blanket P.O. number #2004C01211.
The PBO document creator can print a "Vendor Copy" once the PO has been verified correct and a PO# has been assigned. The PB4 document creator will receive a copy of the P.O. in campus mail. The completed PBO or PB4 should then be FAXed to Will Stepanov at (512) 283-3720 or (800) 365-5329.
If you have questions, call Mark Crane at 471-1912.