Coordinators are needed from early January through the day of Explore
UT on Saturday, March 7, 2009. Set-up Coordinators need to be able to help for a few hours during the days
prior to Explore UT and from 8 a.m. to 11:30 a.m. the morning of Explore UT. Clean-up Coordinators need to
be able to help from 4 p.m. to 6 p.m. on the afternoon of Explore UT. All other coordinators need to be
available to help the entire day of Explore UT (9 a.m. to 6 p.m.) unless co-coordinators split time and
figure this out ahead of time. Time involved leading up to the day of Explore UT varies from a few hours to
as much as you're able to give....this varies by person and schedule.
Six coordination roles are available and each role needs a minimum of two volunteers
1. Explore UT Set-up Coordinators
- Assisting with preparations for the Explore UT set-up or whatever is determined as additional responsibilities (may include making the signs for sessions, etc.)
- Coordinating the set-up schedule, Explore UT booth layout and other set-up procedures and processes
- Communicating with the student volunteers signed up to participate in the set-up of Explore UT
- Being present through the set-up of Explore UT to assist with volunteer questions, room issues, whatever else may be needed during Explore UT (8 - 11:30 a.m.)
2. Explore UT Clean-up Coordinators
- Assisting with clean-up for the Explore UT and coordinating clean-up volunteers
- Manage disassembly of booths and collection of tables and chairs for pick-up by UT's Physical Plant
- Being present through the clean-up of Explore UT to assist with volunteer questions, disassembly issues, whatever else may be needed during Explore UT (4 - 6 p.m.)
3. Explore UT Student Department Coordinators
- Advertising to students (and student organizations) in your department about volunteering for and participating in Explore UT
- Assigning volunteer roles to student volunteers in your department that sign up via the online system
- Communicating with those student volunteers
- Assisting the department coordinator with preparations or whatever is determined as additional responsibilities (may include making the signs for department sessions, etc.)
- Managing student volunteers in your department on the day of Explore UT
- Being present the entire day of Explore UT to assist with volunteer questions, room issues, whatever else you may need during Explore UT
4. Explore UT Student Volunteer Coordinators
- Assigning roles and responsibilities to all student volunteers
- Maintaining communications with Explore UT student volunteers
- Managing student volunteers on the day of Explore UT
- Hours: Some hours starting now and some throughout the event date of March
7; a few hours afterwards for feedback and wrap-up
5. Explore UT Materials Coordinators
- Manage t-shirt distribution
- Manage inventory of Explore UT materials including stickers, nametags, signs, t-shirts, snack foods, program books, etc.
- Ensure distribution of materials throughout the day of Explore UT
6. Explore UT Tour Coordinators
- Develop and write up College of Engineering tour (an tour exists, but it's not that exciting)
- Train Explore UT tour guides
- Manage tours at Explore UT
Questions?
Please contact Tricia Berry at ExploreUT@engr.utexas.edu or 471-5650.
