Policies & Procedures - Cockrell School of Engineering at The University of Texas at Austin

UT Austin College of Engineering -- Renovation Guidelines

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Renovation Guidelines

Submitting Work Orders

College of Engineering Renovations Guidelines

Emergency Maintenance Requests

Building/Location	Contact Mon - Fri, 7:30 am to 5:00 pm	Contact After Hours and Weekends
ETC and CPE occupants	North Zone office 471-7728	471-2020
WRW, ENS, and ECJ occupants	Central Zone office 471-0043	471-2020
Pickle Research Campus	PRC Project Planning & Management 471-3600	471-3600

Routine Maintenance Requests

Form	Instructions
Short Work Request	On-line short work request form
	This form is to be used to request routine maintenance, custodial or non-emergency services ONLY.
	Select New Request; select Service Request, fill out form and submit request to Physical Plant online

Renovation Work Orders Estimated to Cost Less Than $1,000
One Form - The PP10 Work Request Form

Form	Instructions
Work Request Form (PP10)	PP10.pdf
	If you do not have access to this online document, contact Debbie Carrington of Physical Plant's Planning and Scheduling office by phone at 471-8777 or by e-mail at dcarrington@mail.utexas.edu
	Fill out Part I of form. Enter your name as contact. Include account number for payment and precise information on exact nature of work.
	The Requestor's Signature line must be signed by individual with signature authority on account listed on form.
	Send form to Physical Plant, Planning & Scheduling (H7015) or fax to 471-8788
	Physical Plant will work directly with contact.

Renovation Work Orders Estimated to Cost More Than $1,000
Two Necessary Forms - The PP10 Form and the Work Order Tracking Form

Form	Instructions
	Physical Plant is not allowed to accept Work Orders with an estimated cost of more than $1,000 without prior approval from your Department Chairman and Dr. Randall Charbeneau, Associate Dean for Research
Work Request Form (PP10)	PP10.pdf
	Print form and fill out Part I. List your name as contact. It is imperative to include an account number to be used for payment of the estimate and renovation expenses. Be sure to provide precise information on the exact nature of the work.
	The Requestor's Signature line must be signed by Dr. Randall Charbeneau, Associate Dean for Research, if work is estimated to cost more than $1,000.
Work Order Tracking Form	coerenov.pdf
	Print out this form and attach it to PP10 form.
	Send Work Order Tracking Form and PP10 form to your Department Chairman for his approval (signature) and priority ranking in Part I of Tracking Form.
	Forward the two forms to Dr. Randall J. Charbeneau, Associate Dean for Research. He will provide a college-wide priority ranking in Part II of the Tracking Form and send the forms to Physical Plantï¿½s Planning and Scheduling Office to have a work order number assigned. The contact will be notified of the work order number assigned by Physical Plant.
	Physical Plantï¿½s Architectural and Engineering department will produce a Preliminary Scope Estimate. If you accept their bid and want to proceed with the work, contact your Department Chairman and request that he write a memo to Dr. Randall Charbeneau indicating his acceptance of the Preliminary Scope Estimate. It is critical that you respond within three months and identify the account to be used. If Physical Plant does not receive a response within three months, the work order will be deleted.
	Dr. Charbeneau will forward the Chairmanï¿½s acceptance memo to Dr. Stephen Monti, Executive Vice Provost, for authorization of funding. Dr. Charbeneauï¿½s office will continue to work with Physical Plant and keep track of your renovation project.
	For assistance with any of the above procedures, please contact Marie King, Administrative Associate, in the Bureau of Engineering Research at 471-2125 or by e-mail at marieking@mail.utexas.edu.

The College of Engineering has established departmental representatives who coordinate contact with the Chairmen, Randall Charbeneau, and Physical Plant for renovation projects. The representatives work with Physical Plant on a day-to-day basis and are familiar with renovation procedures. Please check with your department chairmanï¿½s office for your representativeï¿½s name. Contact your representative for assistance in preparing the PP10 form and attaching the Work Order Tracking Form.

For more information about UT's Physical Plant and the services it provides, see Physical Plant's website at http://www.utexas.edu/physicalplant/index.html.