The following is a checklist of items that the Office of Student Life will look for when reviewing your solicitation package. To expedite the process, please ensure that your solicitation cover letter includes the following:
- Name of Your Organization
For example: "The Society of Student Engineers (SSE) is a student organization comprised of junior and senior level students pursuing a degree in mechanical engineering." - Name, Date, Time and Location of the Event
For example: "The SSE will host the annual leadership retreat on Saturday, October 27, 2001, from 9a.m. until 2:00p.m. at the Thompson Conference Center." - How Many Students You Anticipate Will Participate
For example: "Approximately 50 mechanical engineering students attend the leadership retreat each year." - How the Event Will Benefit Your Organization – Why You Want or Need Support
For example: "The various workshops held during the retreat teach students how to effectively work in groups and to manage their time." - What You Need – What Is It Your Organization Wants
For example: "The cost to host this annual leadership retreat is approximately $1,500." - Benefit to Supporting Companies
For example: "This is an excellent opportunity for ABC Company to meet some of the Mechanical Engineering Department's current and aspiring student leaders." - How Corporate Supporters Will Be Recognized and Involved in the Event or Activity
For example: "Corporate supporters will be recognized on all materials used during the retreat and are also invited to give a one hour presentation on teamwork during the retreat." - Enclosed Documents
For example: "Enclosed you will find an activity sheet describing the events scheduled during the retreat, a breakdown of the various support levels, and a response form for your convenience." - Date You Need to Hear Back From the Company
For example: "We look forward to hearing from you on or before September 14, 2002." - Student Organization Contact Phone Number and E-mail Address
For example: "If you have any questions, please contact me at (987) 654-3210 or by e-mail at jstudent@mail.utexas.edu." - Thank You
For example: "Thank you for your consideration."
If you have any questions, please contact Glynda Groth-Putnam in the Office of Student Life at (512) 232-5778