STUDENT ORGANIZATION CORPORATE SOLICITATION TIMELINE
| Event: | Location: |
| Date: | Time: |
| Company: |
| Primary Contact: |
| Address: |
| Phone/Fax: | E-mail: |
| TIMELINE | TO DO | DATE COMPLETED |
| Semester Prior | Determine date, time, location, and purpose of event. | |
| Semester Prior | Draft letter and response form. | |
| Semester Prior | Determine industry contacts. Gather names and addresses. | |
| Semester Prior | Finalize letter and response form. Complete Corporate Solicitation Cover Letter Checklist, attach letter, company list, response form, and follow procedures. | |
| Semester Prior | Phone industry contact and inform him/her that you are sending a letter requesting support of an event. | |
| Semester Prior | Send letter and record company and event information in database. | |
| 2 Weeks After Sending Letter | Follow up letter with a phone call to the company contact. |
If company has agreed to support event…
| TIMELINE | TO DO | DATE COMPLETED |
| 1-3 Months Prior | Inform company contact of event progress | |
| 1-3 Months Prior | Recognize company as supporter in all event advertisements. | |
| Day After Presentation | Send thank you note to company contact. Thank company contact and company. Send any media publicity about event, especially publicity recognizing the company as a supporter of the event. |
If a company representative is invited to attend event…
| TIMELINE | TO DO | DATE COMPLETED |
| 1-3 Months Prior | Send information regarding event location, date, time, parking, etc. | |
| 2 Weeks Prior | Touch base with those attending. | |
| Day of Presentation | Assign student organization member to meet, greet, introduce and thank representative. | |
| Day After Presentation | Send thank you note to company contact. Thank company contact and company. Send any media publicity about event, especially publicity recognizing the company as a supporter of the event. |