Glass Cases
Student Societies and Organizations
This policy sets the rules and regulations for the use of the glass cases on the first floor of the Ernest Cockrell, Jr. Building (ECJ). (Effective Fall 1997, Revised 1999)
Administration:
The Office of Student Life will monitor the use of the glass cases.
The Office of Student Life shall:
- Make any decisions concerning changes in the Glass Cases Policy to be approved by the Engineering Society/Organization Presidents.
- Contact society/organization representatives concerning policy changes or temporary probation.
- Check the glass cases once per month for proper usage.
- Distribute reminders in the form of letters, e-mails and/or telephone calls to change cases each semester.
- Clean out glass cases when representatives of the societies/organizations neglect to respond to the probation warning.
- Assign or reassign glass cases to societies/organizations when necessary.
Maintenance:
All dated items (calendars, phone listings, officers, etc.) must be changed in a timely manner.
Note: Information for the fall semester may be displayed during the summer months.
If a glass case is not kept current, the society/organization will be placed on probation for one month. If the case is not updates, case privileges will be revoked and the society/organization must petition for another glass case to begin use in the next semester.
Changes in the Glass Cases Policy must be approved by the Engineering Student Society/ Organization Presidents at their weekly meetings.
Access:
The key to the glass cases may be checked out from the Office of Student Life (ECJ 1.224) during regular business hours.
Selection:
Society/organization representatives must sign-up and select three choices for glass case positions (see ECJ Ground Floor diagram for positions). The Office of Student Life will review the bids and make selections using the allocation system described below as more cases are added.
Allocation:
The following allocations are established to ensure fair distribution of the glass cases:
| Glass Case | Society/Organization |
| A & B | Only Architectural and Civil Engineering Professional Societies (AEI and ASCE) |
| Y | Student Engineering Council |
| C-X | Distributed in the manner described below |
- Architectural and Civil Engineering Honor Societies will each receive an individual glass case (Phi Alpha Epsilon and Chi Epsilon).
- All student societies/organizations with offices on the first floor of ECJ will receive an individual glass case (NSBE, Pi Sigma Pi, SHPE, SWE).
- The professional and honor societies within the same department will receive a glass case to share (e.g. ASME and Pi Tau Sigma).
- All other engineering societies/organizations will be matched in pairs and assigned a glass case to share.
*Policy originally drafted Fall 1996 by the Glass Cases Policy Draft Committee: Jesse Garza-SHPE President, Alshare Hughes-NSBE President, Tonya Jenkins- Pi Sigma Pi President, Mike Weiland-Theta Tau President
*Policy originally approved March 3, 1997 at Presidents' Meeting
*Approved November 21, 1999 at Presidents' Meeting
Ernest Cockrell Jr. Building Ground Floor
First Floor - ECJ
Glass Case Assignments – ‘09-‘10
|
Case |
1st |
2nd (when needed) |
|
A |
ASCE |
|
|
B |
AEI |
|
|
C |
SWE | |
|
D |
NSBE | |
|
E |
SHPE |
|
|
F |
AICHE |
Omega Chi Epsilon |
|
G |
ASME |
|
|
H |
RAS |
|
|
I |
AIAA | SGT |
|
J |
KTE |
SEEK |
|
K |
Tau Beta Pi |
|
|
L |
Roden Scholars |
Theta Tau |
|
M |
BMES | |
|
N |
GEC | |
|
O |
TSPE |
|
|
P |
Pi Alpha Epsilon |
|
|
Q |
ITS America |
|
|
R |
LeaderShape-Texas | |
|
S |
Pi Sigma Pi | |
|
T |
Friends of Alec |
|
|
U |
Vector |
|
|
V |
Chi Epsilon | |
|
W |
IEEE | HKN |
|
X |
ESW |
TES |
|
Y |
SEC |