Policies

Off Campus Program

CSE student organizations are allowed to participate in off campus programs with minors provided that another organization, company, or school is hosting the program.

 Procedures and Requirements

1. Student organizations must follow the rules and policies set forth by the hosting organization in these situations.

2. Student organizations should complete the online "post outreach event form" after each event.

Finding Off Campus Opportunities

There are many off campus opportunities for outreach:

  • Check GivePulse for opportunities posted by organizations across the community.
  • Join the CSE Outreach Group on Facebook for announcements about opportunities accross Central Texas.
  • Sign up with Central Texas Discover Engineering to get matched with a classroom interested in having engineers/engineering students visit to present a hands-on activity.
  • Contact Tricia Berry in the WEP Office for additional ideas and connections in the community.

 

On Campus Program

CSE student organizations are allowed to host on campus programs with minors as long as the minor is with his or her responsible party for the duration of the one-day program. AT NO TIME during the program should any volunteer/staff with the hosting organization be responsible for ANY of the participating minors. Teachers, parents, or other responsible parties must stay with the minors for the duration of the program. Programs occur of this type on campus for any length of time, on a single day.

Procedure and Requirements

The following additional measure must be taken with these types of programs:

  • Communications with parents/guardians should clearly state the following:
    • The host organization is not assuming responsibility of the participants and that the minor's parent/guardian/teacher should remain with the the participant for the duration of the program
    • Acceptable/unacceptable behavior by participants and the minor's parent/guardian/teacher for the program (Code of Conduct).
  • Written procedures must be shared with volunteers that define:
    • Operations of the program
    • Emergency procedures
    • Acceptable interactions with minors by volunteers/staff before, during, and after the program
    • Acceptable/unacceptable behavior by volunteers/staff (Code of Conduct)
  • Volunteer/staff training so all understand program policies and procedures, which they must follow to ensure the safety and security of all participants.

It is recomended that all CSE student organization volunteers complete the University of Texas System Child Protection Training Module named "CW514 The University of Texas System Child Protection Training" which can be accessed prior to the event.

 Finding On Campus Opportunities

There are many on campus opportunities to do outreach:

  • Join the CSE Outreach Group on Faceebook for announcements about opportunites accross Central Texas.
  • Sign up with Central Texas Discover Engineering to get matched with a classroom interested in having engineers/engineering students visit to present a hands-on activity.
  • Participate in WEP's Introduce a Girl to Engineering Day on the last Saturday of Engineers Week in February. Registration begins late October.
  • Participate in the University's Explore UT on the first Saturday of March. Registration begins late October.

Written Procedures and Volunteer/Staff Training

The following examples and templates are available by request from WEP at 512-471-5650 or wep@engr.utexas.edu

Engineering Student News

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Contact Engineering Student Life

Phone: 512-232-5778
studentlife@engr.utexas.edu
Office: ESS 123 - Moving to EER 2.834

Mailing Address:
The University of Texas at Austin
Cockrell School of Engineering, Student Life