This policy sets the rules and regulations for the use of the glass cases on the first floor of the Ernest Cockrell Jr. Hall (ECJ).
Administration
Engineering Student Life (ESL) will monitor the use of the glass cases, as well as:
- Make any decisions concerning changes in the Glass Cases Policy to be approved by CSE student organization presidents.
- Contact organization representatives concerning policy changes or temporary probation.
- Check the glass cases once per month for proper usage.
- Distribute reminders in the form of e-mails and/or telephone calls to change cases each semester.
- Clean out glass cases when representatives of the organizations neglect to respond to the probation warning (see below).
- Assign or reassign glass cases to organizations when necessary.
Maintenance
All dated items (calendars, phone listings, officers, etc.) must be changed in a timely manner. If a glass case is not kept current, the organization will be placed on probation for one month. If the case still is not updated, case privileges will be revoked and the organization must petition for another glass case to begin use in the next semester. NOTE: Information for the fall semester may be displayed during the summer months.
Changes in the Glass Cases Policy must be approved by the Engineering Student Society/organization presidents at their monthly meetings.
Access
The key to the glass cases may be checked out from Engineering Student Life (ECJ 1.224) during regular business hours.
Selection
Student organization representatives must sign up and select three choices for glass case positions (see ECJ ground floor diagram for positions). ESL will review the bids and make selections using the allocation system described below as more cases are added.
Allocation
The following allocations are established to ensure fair distribution of the glass cases:
| Glass Case | Society/Organization |
|---|---|
| A & B | Only Architectural and Civil Engineering Professional Societies (AEI and ASCE) |
| Y | Student Engineering Council |
| C-X | Distributed in the manner described below |
- Architectural and Civil Engineering Honor Societies will each receive an individual glass case (Phi Alpha Epsilon and Chi Epsilon).
- All student societies/organizations with offices on the first floor of ECJ will receive an individual glass case (NSBE, Pi Sigma Pi, SHPE, SWE).
- The professional and honor societies within the same department will receive a glass case to share (e.g. ASME and Pi Tau Sigma).
- All other engineering societies/organizations will be matched in pairs and assigned a glass case to share.
*Policy originally drafted Fall 1996 by the Glass Cases Policy Draft Committee: Jesse Garza-SHPE President, Alshare Hughes-NSBE President, Tonya Jenkins- Pi Sigma Pi President, Mike Weiland-Theta Tau President
*Policy originally approved March 3, 1997 at Presidents' Meeting
*Approved Nov. 21, 1999 at Presidents' Meeting
First Floor - ECJ Glass Case Assignments '11-'12
| Case | 1st | 2nd (when needed) |
|---|---|---|
| A | ASCE | |
| B | AEI | |
| C | SWE | |
| D | NSBE | |
| E | SHPE | |
| F | AICHE | Omega Chi Epsilon |
| G | ASME | |
| H | RAS | |
| I | AIAA | SGT |
| J | KTE | SEEK |
| K | Tau Beta Pi | |
| L | Roden Scholars | Theta Tau |
| M | BMES | |
| N | GEC | |
| O | TSPE | |
| P | Pi Alpha Epsilon | |
| Q | ITS America | |
| R | LeaderShape-Texas | |
| S | Pi Sigma Pi | |
| T | Friends of Alec | |
| U | Vector | |
| V | Chi Epsilon | |
| W | IEEE | HKN |
| X | ESW | TES |
| Y | SEC |
