Add/Drop/Withdrawal

Definitions

Add – To increase the number of classes in your schedule

Drop – To remove a class from your schedule; to quit a class sometime before a final grade is assigned (without impacting your GPA) and receive a Q on your transcript

Withdrawal – To remove ALL classes from your schedule after completing registration for a single semester and receive W’s on your transcript; you may be eligible to receive a full or partial refund before the 20th class day during a long semester

Mid-Semester Deadline – Last day you can (1) initiate a drop or withdrawal for academic reasons (2) change the grading basis in a class to or from pass/fail basis (3) apply for an undergraduate degree (4) register in absentia

One Time Exception (OTE) – The one-time opportunity for an undergraduate to drop a class or withdraw for academic reasons between the mid-semester deadline and the last class day

Non-Academic Reason – An urgent and substantiated circumstance that necessitates the dropping of one or more classes or withdrawing from the semester; an example may include a medical issue, death, financial emergency, legal issue, military service, natural disaster, or your being the victim of a crime

Six- Drop Limit – Any student who entered a Texas public institution of higher education as a first-time undergraduate in the Fall 2007 semester or later may drop no more than six classes for academic reasons during his or her academic career

Full Time Status - In most cases you must be enrolled in at least 12 hours of courses to be considered a full-time student. Part-time student status can affect your financial aid, medical insurance, university housing/residence halls, international student visa status, veterans benefits status, etc.

What are my options for Fall 2017?

Before August 30th (before classes begin)
You may add, drop, or cancel (withdraw) your classes through the online registration system.  The add/drop period begins August 28th.  Check your registration information sheet (RIS) for your specific access times.
August 30th - September 5th (first 4 class days)

You may drop or add classes through the online registration system.  If dropping a course, any GEs, labs, or other courses that must be taken in conjunction with the dropped class must also be removed from your schedule. The dropped class(es) will be deleted from your academic record and will not count towards your six-drop limit.

Adding and dropping classes during this period may adjust your tuition bill. Charges for added classes must be paid by the end of the 12th class day and failure to pay may result in the cancellation of your entire schedule. Overpayments of tuition resulting from classes that you drop during this period will be refunded the week after the 12th class day.

You are able to withdraw from classes this semester for any reason and will be eligible for a partial refund. To initiate the withdrawal, you should meet with an Engineering Student Services (ESS) advisor in the Engineering Education and Research Center (EER), room 2.848. W’s will be listed on your transcript.

September 6th – September 15th (through the 12th class day)

To be added to a course, you must request that the department offering the course (not necessarily your own college or department) include you on the roster.

You may drop a class through the online registration system. Any G Es, labs, or other courses that must be taken in conjunction with the dropped class must also be removed from your schedule. The dropped class will be deleted from your academic record and will not count towards your six-drop limit.

Adding and dropping classes during this period may adjust your tuition bill. Charges for added classes must be paid by the end of the 12th class day and failure to pay may result in the cancellation of your entire schedule. Overpayments of tuition resulting from classes that you drop during this period will be refunded the week after the 12th class day.

You are able to withdraw from classes this semester for any reason and will be eligible for a partial refund. To initiate the withdrawal, you should meet with an Engineering Student Services (ESS) advisor in the Engineering Education and Research Center (EER), room 2.848. W’s will be listed on your transcript.

September 16th - November 7th (important deadline)

You may add a class only in rare and extenuating circumstances as approved by the dean of your college(s) and the chair of the department offering the class. The Cockrell School dean is represented by the advisors in Engineering Student Services, located in the Engineering Education and Research Center (EER), room 2.848. 

To initiate a drop, you must obtain the approval of the dean of your college(s) and your departmental advisor(s). Visit Engineering Student Services, EER 2.848, to start the process. You will receive a Q on your transcript. If the drop is determined to be for academic reasons, it will count towards the six-drop limit. Advising may be required.

You are able to withdraw from this semester's classes for any reason and depending on the timing, you may be eligible for a partial refund. To initiate the withdrawal, you must meet with an Engineering Student Services (ESS) advisor in the Engineering Education and Research Center (EER), room 2.848. W’s will be listed on your transcript.

November 8th - December 11th (through the last class day)

You may add a class only in rare and extenuating circumstances as approved by the dean of your college(s) and the chair of the department offering the class. The Cockrell School dean is represented by the advisors in Engineering Student Services, located in the Engineering Education and Research Center (EER), room 2.848.

You are able to drop a class or withdraw from all classes only for an urgent and substantiated non-academic reason.*  To initiate the drop or withdrawal, you must meet with an Engineering Student Services (ESS) advisor in EER 2.848. A Q will be listed on your transcript for each dropped class and W’s will be listed on your transcript for all classes in the semester that you withdraw. Non-academic Q’s will not count towards your six-drop limit.

*As described above, one time during your undergraduate career at The University of Texas at Austin, you may use your One-Time-Exception (OTE) to drop a course or withdraw from all courses for academic reasons after the mid-semester deadline. You must meet with an advisor in your college’s dean’s office to initiate the drop. Please note the following:

  • If dropping a course, you will receive a Q on your transcript and it will count towards your six-drop limit.
  • The LAST possible day to pick up a drop or withdrawal form is the last day of classes. They MUST be returned with all necessary signatures by 4:30 on the day before finals begin or they will not be processed. No exceptions.
After May 5th (after classes are complete)

You may not add or drop a class.

Requests to withdraw after the last class day are considered only if you were somehow not able to withdraw during the semester. For example, if you were hospitalized or incarcerated, called away at the end of the semester because of a family crisis, asked to perform military service, or seriously debilitated by mental illness you may have been unable to withdraw during the semester in which you were enrolled.

In these cases, discuss your situation with an Engineering Student Services (ESS) advisor in the Engineering Education and Research Center (EER), room 2.848. If there is sufficient and compelling documentation, the dean or the dean’s staff will review the request and consider a retroactive withdrawal.  Appropriate documentation could include written recommendations from University Health Center and the Counseling and Mental Health Center.

Adapted from the UT Austin 2016-2017 General Information Catalog.

Engineering Student Services

Contact Engineering Student Services (ESS) for answers about policies, procedures, support services and programs.

Location: Engineering Education and Research Center (EER), 2.848 
Street Address: 2501 Speedway
E-mail: studentservices@engr.utexas.edu
Phone: 512-471-4321
Hours: Mon-Fri, 8 a.m.-5 p.m